posted Feb 8, 2012 3:22 PM by W M
[
updated Feb 8, 2012 3:23 PM
]
Algonquin Lakes Condominium Association
Board of Directors Meeting
November 21, 2011
Algonquin Historic Village Hall
Call to Order. This meeting was called to order at 7:03 p.m. Board members in attendance were Julie Boeing Rob Gerecke and Karl Schneider. Bob Moravec represented Northwest Management. There were two homeowners present.
Approval of Agenda. A motion was made to approve the agenda by Julie, seconded by Karl. Motion carried.
Approval of Minutes. The minutes of the September meeting were reviewed. Motion to approve made by Karl, seconded by Rob. Motion carried.
Financial Report. Bob Moravec reviewed the financial report through 10/3/2011. Bob also passed passed out the audit report from Michael Cochrane & Associates.
Management Report. Bob Moravec reviewed the financial report through 10/31/2011. Bob also passed out the audit from Michael Cochrane & Associates.
FHA Certification. The board listened to homeowner Thomas Detelich state his concerns over the associations FHA certification expiring This expiration limits the market segment of buyers of an Algonquin Lakes condo. The association will investigate costs into re-certifying before making a decision.
Old Business
A. Landscape Report. Brickman has completed the Fall clean up of the property. They have edged the beds and tree rings one last time. They have also turned in a survey of ash trees on the property. There twenty-one. These are in peril with the emerald ash-borer disease now in the area. Brickman will also be conducting a pruning and provide a map of this years cycle.
B. Paving Repair. Asphalt driveway work has been completed at 314 Emerald and 380-382 Lake Gillilan Way.
C. Website Report. Karl reported on the last two month's activity.
New Business
A. Snow Contract 2011-2012. The board reviewed five proposals for snow removal services. After careful review, the board selected The Brickman Group. The price would be the same as last year. A motion to approve Brickman was made by Rob, seconded by Julie. Motion carried.
B. Landscape Service 2012. The board reviewed the five proposals submitted. The board went with the lowest bid who was the Brickman Group. Motion was made by Julie, seconded by Rob. Motion carried. This will be a two deal (2012-2013) at the same price.
C. 2112 Annual Budget. The proposed budget was mailed to the homeowners and input was invited. A homeowner present voiced concern over the 3% increase proposed. After additional discussion Rob made a motion to adopt tho budget, seconded by Julie. Motion carried. The new budget will go into effect on January 1, 2012.
D. Rental Review. The board reviewed a list of homeowners and those units which are eased. The board was concerned that some units were not following the specified procedures for renting out units. Northwest Management was directed to draft a potential new rule that would fine units who do not comply with the tenant procedures.
- 320 Lake Gillilan Way sent a letter requesting to lease unit. Had the unit on the market for a year. Bought unit for elderly parents who passed away. Board granted permission pending sending necessary paper work.
- Annual Homeowners Meeting. January 16, 2012 was the date selected for the annual homeowners meeting. Three current board members terms are expiring. Notices will be sent out to the unit owners.
Adjournment
The meeting was adjourned at 8:15 p.m. The next meeting will be on Jan 16, 2012.
Respectfully Submitted,
Northwest Property and Financial Management
|
posted Nov 29, 2011 5:30 PM by W M
[
updated Feb 8, 2012 3:18 PM
]
Algonquin Lakes Condominium Association Board of Directors Meeting September 19, 2011 Algonquin Historic Village Hall
Call to Order. The meeting was called to order at 7:15 p.m. Board rnembers in attendance were Julie Boeing, Erich Hitzeman and Karl Schneider. Bob Moravec represented Northwest Management. There were no homeowners present.
Approval of Agenda. A motion was made to approve the agenda by Julie, seconded by Erich. Motion carried.
Approval of the Minutes. The minutes of the July 18, 2011 meeting were reviewed, Motion to approve made by Karl, seconded by Julie. Motion carried.
Financial Reports. Bob Moravec reviewed the financial report through 08/11/2011
Old Business
A. Landscape Report. The board reviewed three proposals from the Brickman Group for items from the Landscape walk on August 27, 2011 . The three items were identified for replacement. A motion was made by Karl, seconded by Julie. Motion carried.
The issue of the Emerald Ash Borer disease was also discussed. This will be an upcoming problem as the ash trees on the property start to die out.
B. Exterior Painting. Midwest Commercial Painting Company has completed the six buildings for the 2011 season. Their work was very satisfactory. No homeowner complaints on the painters or paint application.
New Business
A. Paving Repairs. The board reviewed the asphalt proposal from Petersen Paving on the 341 Emerald Driveway. It was determined that the original base was insufficient which caused the failure of the driveway asphalt.
The board elected to replace the bad area with a 13 x 13 patch. This would cost cost $1792.00. The larger $2,992.00, 22'x17' patch will only be done if all the base is discovered to be bad when they are excavating.
Motion to approve made by Julie, seconded by Erich. Motion carried
The next asphalt problem area was at the 380-382 Lake Gillilan garages. Downspout drainage caused the asphalt on front of the garage apron to sink drastically.
The proposal was to cut a 35 x 6.5 section in front of the garages. Before laying the paving, a 4" PVC diameter pipe would be installed with a pop-up drain in the front yard to prevent the original washing out and sinking problem. Cost here was $2,955.00.
Also recommended was a 6x5 asphalt replacement at the front of the garage at 386 Lake Gilliian. This would cost $331.00.
A motion to approve these repairs was made by Julie, seconded by Karl. Motion carried.
B. Snow Removal 2011-12. The board reviewed the Brickrnan renewal for snow removal. There was an increase in the walks portion of the proposal.
Brickman noted that having done the walks for a couple of years now, the price charged was understated.
After some discussion the board elected to table the decision until a couple of other contractors bids could be obtained.
C. Landscaping 2012. The board then reviewed tlie Brickman Group's proposal for landscaping for 2012. The price would be the same as 2011. They are offering a two year deal.
After some discussion on performance and price, the board elected also to check with other contractors to determine if savings could be made by pricing out with other contractors.
D. 2012 Annual Budget -1st Pass. A proposed budget was reviewed outlining proposed income and expenses for the upcoming year. With the prevailing economic headwinds, every effort will be made to keep the monthly assessments in check. The expenses side will be especially scrutinized.
Since treasurer Rob Gerecke was not present at this evening, the board tabled the passage of the budget until Rob is able to evaluate the numbers.
E. Homeowner Requests. - 320 Lake Gillilan Way sent a letter requesting permission to lease unit. Had unit on the market for a year. Bought unit for elderly parents who passed away. Board granted permission pending sending necessary paperwork.
- 370 Lake Gillilan Way. Animal hole on soffit over garage has been taken care of.
- 352 Lake Gillilan Way. Had plumbing problem with kitchen pipes. Caused leak in unit below.
Open Forum.
Adjournment. The meeting was adjoumed at 8:20 p.rn. The next condo board meeting will be on November 27, 2011. |
posted Sep 21, 2011 5:10 PM by Karl Schneider
[
updated Feb 8, 2012 3:16 PM by W M
]
Algonquin Lakes Condominium Association Board of Directors Meeting July 18, 2011 Algonquin Historic Village Hall
Call to Order. The meeting was called to order at 7 :04 p.m. Board members in attendance were Julie Boeing, Rob Gerecke, Erich Hitzeman and Karl Schneider. Bob Moravec represented Northwest Management. There were no homeowners present.
Approval of Agenda. A motion was made to approve the agenda after adding FHA under New Business by Julie, seconded by Rob. Motion carried.
Approval of the Minutes. The minutes of the May 16, 2011 meeting were reviewed. Motion to approve made by Karl, seconded by Julie. Motion carried.
Financial Reports. Bob Moravec reviewed the financial report through 06-30-11. Two CD's were coming due. The 8/03 CD will have $40,000 added to it from the MM account and a new CD will be bought at Harris with the 13 month special. The 07-30 CD will be rolled over at Home State Bank with the 10 month rate. A draft copy of the audit was distributed to the board to review. A motion was made to approve the financial report by Rob, seconded by Karl. Motion carried.
Management Report. Bob Moravec reviewed the correspondence sunmary and home sales. There have been two home sales this year though Northwest needs to check on the status of 335 Emerald. This may have recently sold.
Old Business
A. Landscape Report. With the high heat, the grass is going into a dormant state. The board selected August 27 for their landscape walk. This will start at 9:00 a.m.
B. Exterior Painting. Russ Kukla at Commercial Painting Company reports that they should be starting the six buildings on the schedule in about two weeks.
C. Website Report. Karl presented an analysis of the usage at the website. Last month there were 71 visitors.
New Business
A. 341 Emerald Driveway Repairs. The board reviewed notes from paver Gary Petersen of Petersen Paving. The problem area would have to be checked to determine if there was enough base installed to prevent the asphalt failure. This would determine responsibility.
B. Homeowner Requests. - 371Emerald requesting installing bricks under the patio. This was denied. This has never been authorized in the past.
- Homeowner suggestion about allowing small fences in the backyard. This was also denied.
- 370 Lake Gillilan Way. Request to repair sinking sidewalk at front stoop. This was approved. A-1 Concrete Leveling was awarded work at $660.00.
- 314 Lake Gillilan Way. Additional bushes in back of building along Prairie Wall. The board will check this out at their August 29 landscape walk.
- 327 Lake Gillilan Way. Requesting larger commercial sized gutters on unit. Association may allow this but not at an association expense.
C. Snow Removal 2011-12. The board reviewed proposed snow removal numbers from Brickman. The costs have increased in the clearing of the walks. After some discussion the board would like more information from Brickman before making a decision.
D. FHA. The board discussed the feasibility of having Algonquin Lakes FHA approved for future financing. The costs would be $2,500.00 to process the paperwork through an attorney and file with FHA. Recertification would be every two years thereafter. The board elected not to pursue this.
The board also elected to continue to table the surveying of the west property line. Budgetary concerns.
Open Forum.
Adjournment. The meeting was adjourned at 8:15 p.m. The next meeting will be on September 19, 2011
Respectfully Submitted, Northwest Property and Financial Management
|
posted Jul 18, 2011 6:43 PM by W M
[
updated Sep 21, 2011 5:40 PM
]
Call to Order. The meetirlg was called to order at 7:25 p.m. Board members in attendance were Julie Boeing, Rob Gerecke and Karl Schneider. Bob Moravec represented Northwest Management. There were two homeowners present.
Approval of Agenda. A motion was made to approve the agenda by Rob, seconded by Julie. Motion carried.
Approval of the Minutes. The minutes of the March 21,2011 meeting were reviewed. Motion to approve made by Karl, seconded by Julie. Motion carried.
Financial Reports. Bob Moravec reviewed the financial reporl through 4130/2A11. There will be CD's coming due this summer. Will need rates. A motion was made to approve the financial report by Rob, seconded by Karl. Motion carried.
Approval of the Minutes. The minutes of the March 21,2011 meeting were reviewed. Motion to approve made by Karl, seconded by Julie. Motion carried.
Financial Reports. Bob Moravec reviewed the financial reporl through 4130/2A11. There will be CD's coming due this summer. Wiil need rates. A motion was made to approve the financial report by Rob, seconded by Karl. Motion carried.
Management Report. Bob Moravec reviewed the correspondence summary and home sales. There have been two home sales this year.
Old Business
A. Landscape Report. Briclanan has completed the spring clean up and the mulch has been installed. With the recent rains the grass is coming in good. A date was picked for the annual landscape walk. This will be held on June 11 at 9:00 a.m.
B. Snow Repty. The board reviewed a letter from Brickman regarding the blizzard this year. They reviewed the challenge of keeping up and the problems with the Village of Algonquin on Emerald Lane.
C. Website Report. Karl reported that the minutes were added to the website.
New Business
A. 341 Emerald Driveway Repairs. The board reviewed a couple of quotes for asphalt repair at 341Emerald. The unit owner believes that the problem is caused by a bad base. The board asked that the problem is evaluated by one of the asphalt contractors. A decision would be made from there.
B. Reserve Study Update. The board reviewed a proposal for an updated reserve study. The last one conducted was about three years ago. It was determined that five years would enough time between studies.
C. Preventative Wasp Spray. The board reviewed the proposal for a preventative wasp treatment on the buildings. The spraying has had good results in limiting the amount of wasps nests developing during the summer. The cost would be $2,500.00. There was motion to approve made by Rob, seconded by Julie. Motion carried. Notices will be sent to the unit owners.
D. Exterior Painting. The board reviewed the proposal from Midwest Commercial Painting. There are six buildings on the schedule for this season. They are #4,5,6,11,12, and 26. The total cost would be $13,856.00. This is in line with the paint budget. A motion was made by Julie to approve the contract, seconded by Karl. Motion carried.
E. Surveyor west property line. Two proposals from area surveyors were reviewed. This would be for the west property line where there may be some questions on the single family homes and their fences. The board felt a need for this but tabled the work until it could be determined where the funding would come from as this was not a budgeted item.
F. Insurance renewal. The board reviewed the insurance renewal with Farmers Insurance Group. There was a 3.3Ya decrease in the annual premium. A motion was made to accept the renewal by Rob, seconded by Julie. Motion carried.
Open Forum.
Executive Session. The board adjourned into Executive Session to discuss legal matters.
Adjournment. The meeting was adjourned at 8:23 p.m.
The next meeting will be on July18,2011.
Respectfully Submitted, Northrwest Property and Financial Management
|
posted May 16, 2011 6:39 PM by W M
[
updated Sep 21, 2011 5:44 PM
]
Algonquin Lakes Condominium Association Board of Directors Meeting March 21, 2011 Algonquin Historic Village Hall
Call to Order. The meeting was called to order at 7:30 p.m. This meeting followed the annual homeowners meeting. Board members in attendance were Julie Boeing, Rob Gerecke, Erich Hitzeman, and Karl Schneider. Bob Moravec represented Northwest Management. There were two homeowners present'
Approval of Agenda. A motion was made to approve the agenda after adding Mulch under New Business item C, by Rob, seconded by Julie. Motion carried.
Approval of the Minutes. The minutes of the January 17 ,2011 meeting were reviewed. Motion to approve made by Karl, seconded by Julie. Motion caried.
Financial Reports. Bob Moravec reviewed the financial report through 2011. The new Cd's were purchased.
Old Business A. Snow Report. This past month there was a historic blizzard that crippled the neighborhood. Three days of plowing including an extra hauiing authorized for Emerald Lane. Bob M. passed out a snow report itemizing the snow events and costs.
New Business
A. Audit Proposal. The board reviewed a proposal for audit services from CPA Michael Cochrane from Schaumburg. The costs would not be greater than $1,600.00 as like last year. There was a motion to approve by Rob, seconded by Julie. Motion carried.
B. Prairie Watl Proposal. The board reviewed a proposal to service the prairie wall for the 2011 season. The work will include two visits and the cost will be $1,360.00. A motion was made by Karl, seconded by Julie. Motion carried. Tallgrass Restoration is the contractor.
C. Mulch. The board reviewed proposals for mulch installation at the complex. After reviewing the bids the board seiected the Brickman quote as they will charge us only on what they use.
Adjournment. Meeting was adjourned at 8:15 p.m.
Respectfully Submitted, Northwest Property and Financial Management |
posted Mar 24, 2011 5:51 PM by W M
[
updated Sep 21, 2011 5:43 PM
]
Algonquin Lakes Condominium Association Board of Directors Meeting January 17, 2011 Algonquin Historic Village Hall
A Short meeting immediately following the Annual Homeowners Meeting.
Call to Order. The meeting was called to order at 7:30 p.m. Board members in attendance were Julie Boeing, Rob Gerecke and Karl Schneider. Bob Moravec represented Northwest Management. There were no homeowners present.
Financial Reports. Bob Moravec reviewed the financial report through 12/31/2010. There will be a couple of CD's coming due. The board directed Northwest to add to the expiring CD. This will be rolled over for two years. Then a new CD will be purchased from the Money Market Account and opened for two years.
The board reviewed the past due assessment accounts.
General Business - Snow Report. Brickman has been up to the task so far this snow season. No homeowner complaints so far.
- Prairie Wall. Bob Moravec did some research and produced a plat of survey that shows that the retaining wall behind 320 Lake Gillilan is clearly on our propel1y.
- Exterior Lighting. The board reviewed the responsibilities list and the declaration on replacement of the outside lighting. This was not a budgeted item for 2011 but the association will investigate fixtures and prices.
- Winter Pruning. Brickman will be starting the first phase of the winter prune in the next couple of weeks.
- Management Contract. The board reviewed and approved the management contract proposal. This would be a two year deal.
Adjournment. Meeting was adjourned at 8:00 p.m.
Respectfully Submitted, Northwest Property and Financial Management |
|
